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Oil Technologists' Association of India

Central Executive Council


The affairs of the Association are administered by the Central Executive Council (CEC) situated at Head-quarters.

It formulates overall administrative, financial and policy decisions, co-ordinate the activities of the Zones and all the Central Standing Committees, organize the Annual General Body Meetings, Annual Convention of OTAI and any International Seminar / Function.

7.1  Purpose:

The affairs of the Association will be administered by the Central Executive Council (CEC) situated at Head-quarters, which will formulate overall administrative, financial and policy decisions, co-ordinate the activities of the Zones and all the Central Standing Committees, organise the Annual General Body Meetings, Annual Convention of OTAI and any International Seminar / Function. CEC can delegate these functions to any ZEC if decided by the majority.
7.2  Term

Each CEC will have a term of 2 years.
The new CEC will take over at the AGM of the Election year. However AGM must be held before 30t h November every year.

The member of the newly elected Central Executive Council and other various committees for the term 2017-19.

7.3  Functions
7.3.1  To decide all policy matters concerning membership.
7.3.2  To appoint OTAI representatives when and where required.
7.3.3  To determine publication policies.

7.3.4  To control & monitor the Funds of Headquarters and that of all other Central
Standing Committees by way of budget expenditure, investment, taxes and so on.
7.3.5  To give directive to all the Zones to monitor their funds, if found necessary.
7.3.6  To co-ordinate with various Government Bodies for the recognisation of the Association and tackle all Income Tax and related issues.
7.3.7  To perform any other function to safeguard the interest of the Association, such as in an administrative or financial emergency.
7.3.8  To recommend about any amendments / changes in the Rules and bye laws of OTAI to the General Body.
7.3.9  To organise Annual Conventions of the Association with the help of various zones.
7.4  Composition : The CEC shall consist of the following, the mode of election of each also being shown :

Office Bearer Number Mode of Election
President 1 Section 7.5.1
Vice-President (HQ) 1 Section 7.5.2
Hony. General Secretary 1 Section 7.5.2
Hony. Jt. General Secretary 1 Section 7.5.2
Hony. General Treasurer 1 Section 7.5.2
Zonal Presidents 5 Members (Ex-officio)
Hony. Secretaries of five zones 5 Members (Ex-officio)
Hony. Treasurers of five zones 5 Members (Ex-officio)
Immediate Past Hony. General Secretary 1  Members (Ex-officio)
Immediate Past Hony. General Treasurer 1 Members (Ex-officio)
Editor JLST 1 Members (Ex-officio)
Vice-President, Publication Committee 1 Members (Ex-officio)
Vice-President, International Coordination Committee 1 Members (Ex-officio)
Vice-President, Research, Investigation & Implementation Committee 1 Members (Ex-officio)
Vice-President, Building Committee 1 Members (Ex-officio)
Vice-President, Coordination 1 Members (Ex-officio)
Web Administrator 1 Members (Ex-officio)
Two Nominees from each zone 10 ———–
Co-opted Members 4 ———–
Total 44

7.5  Elections

7.5.1  President: Any member of the Association in good standing may, during an election year, forward to the ZEC for election as President, the name of any bonafide eligible member of OTAI, carrying the written consent of the candidate. These names will be scrutinised by the Hony. Secretary of the Zone as detailed in clause 7.6.
7.5.1.1  Vice President (HQ) will be elected from the zones as per procedure mentioned in 7.5.1.
7.5.2  Hony. General Secretary, Hony. Jt. General Secretary and Hony. General Treasurer. These positions will be filled from among OTAI members resident at HQ or at any place where HQ may be shifted as per provision in Rule 2 (Page 1). Any member of the Association, in good standing may, during an election year, forward to the ZEC the name of any bonafide eligible member of OTAI resident at the Head Quarter, carrying the written consent of the candidate, for election to one of the four posts. The Hon. Secretaries of the respective ZEC involved will scrutinise the names and forward them to the Headquarters for election as per the procedure laid down in clause 7.6.
7.5.3  All the five Zonal Secretaries shall be Ex-officio members of CEC.
7.5.4  Editor JLST and Vice Presidents of all the Central Standing Committees such as the Publication Committee, Building- Committee, International Co-ordination Council and Research Investigation and Implementation Committee will be nominated by each new CEC at its first meeting and will hold office for not more than two consecutive
terms. Vice President of any of these Standing Committees shall not be from the ExOffice CEC Members and Zonal CEC representatives.
7.5.5 The election to the offices shall be organised by the CEC between September, 30 (preceding to the election year) and March 31 of the election year.
7.5.6  Members of the Association who are in arrears of subscription after September 30 of the current financial year, shall not be eligible for election/nomination to any office of the Association.
7.5.7  In case of a tie, the casting vote shall be cast by the President of the Association.
7.5.8  The President and other office-bearers of the CEC/ZEC, Vice Presidents of various General Standing Committees, Editor of JLST shall be eligible for re-election for a second-consecutive term, but shall not hold the same post for more than two consecutive terms.
7.6  Procedure for conducting elections for CEC/ZEC
7.6.1  Election procedure shall begin in the month of September preceding to the election year of the CEC / ZEC and shall be completed before 31st March of the election year.

7.6.2  CEC/ZEC shall, in its meeting to be held before 30th September preceding to the election year, appoint an election board consisting of TWO members, who, i) shall not contest election for any post during that period and ii) may be from any location irrespective of the Zonal or Headquarter’s location.
7.6.3  Hony. General Secretary / Zonal Secretary shall help this election board for conducting an election.
7.6.4  Hony. General Secretary / Zonal Secretary shall call for the nominations for all the elected posts on or before 15th October and after scrutinising their eligibility, in consultation with the President/ Zonal President shall forward all the eligible nominations to the respective election board. All the nominations for the CEC positions shall be forwarded by the Zonal Secretary to the Hony. General Secretary who shall forward these nominations to the respective election board. Election Board shall then make necessary arrangements to inform names of all contestants to the candidates.
7.6.5  Members desiring to withdraw their nominations can do so by writing a letter to the respective Zonal Secretary on or before 15th November, who, after receiving such withdrawal letter(s) shall immediately forward the same to the respective election board for CEC positions through Hony. Gen. Secretary.
7.6.6  National election board shall then send the list of all the eligible candidates to those CEC members who are eligible to vote by post on or before 15th of December, for expression of choice by secret postal ballot.
7.6.7  Ballot papers shall be received back by Hony. General Secretary on or before 31st January.
7.6.8  All the received ballot papers shall be opened by both the members of the Election Board in the presence of Hony. Gen. Secretary and Treasurer, President of the Zone where Head Quarter is located, and all the candidates in case they desire to be present. Counting shall be done immediately in their presence and results shall be prepared and signed by them and those who were present during that time.
7.6.9  Hony. General Secretary shall then communicate the results in writing to all the CEC Members on or before 31st March. All the elected Members shall take charge in the Annual General Meeting to be held on or before September 30th after its ratification.
President-elect and HGS elect will be invited-members of CEC meetings till they take charge.
7.6.10  In case of any eventuality to the elected Member(s), either by resignation or death, before assuming the charge of the office in the CEC/ZEC, any other eligible member nominated by two third members of the outgoing CEC/ZEC, shall assume the charge of the office as mentioned in clause 7.6.8. In any case Fresh Election shall not be conducted.
7.6.11  In case of any eventuality to the elected member(s), either by resignation or by death, who has already assumed the office of the CEC/ZEC as President, Vice- President(s), Secretary / Jt. Secretary & Treasurer, the respective CEC/ZEC shall nominate the Member from the existing CEC/ZEC members, by two third majority of the members present, for the above mentioned vacant positions for the remaining tenure. However, for the post of Member, CEC/ZEC can co- opt, by two third majority, any OTAI eligible member. Other vacancies in the Council between two consecutive annual general body meetings shall be filled by nomination by the
Council.

7.6.12  All the Ex-Officio positions in the CEC will not require ratification by All India General Body Meeting as the respective Zonal General Body’s ratification enables them to become an ex- officio member of the CEC.
7.7  The president shall preside over all meetings of the CEC. In his absence, the Vice President (HQ) and if he is not present, the members shall elect any other Zonal President to preside, or in their absence, any other member.
7.8 Seven (7) persons shall form the quorum of the CEC Meeting.
7.9 The Headquarters shall consolidate the Zonal and Central Committee’s accounts with their own account and shall submit the audited statement of accounts and balance sheet of the year ending 31st March, certified by approved Chartered Accountants before following 31st August.



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