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Annual
General Meetings & Convention
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10.1
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It
shall be obligatory to hold at least one General Meeting of
the Association a year, and shall hold a Convention at least
once in two years.
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10.2
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The
time and place of the Annual General Meeting (AGM) shall be
fixed by the CEC and shall be announced by the Honorary General
Secretary at least 4 weeks from the date of the meeting.
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10.3
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All
notices of motions for consideration at the AGM shall be submitted
to the Honorary General Secretary so as to reach him atleast
3 weeks before the date of the meeting.
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10.4
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The
President of the Association shall preside over the AGM. In
his absence, the Meeting may elect as Chairman from one of
the Vice-Presidents present, or in their absence, any member
of the CEC present.
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10.5
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Fifty
(50) members, who are entitled to vote (which excludes student
member) shall form the quorum for the Annual General Meeting.
An adjourned meeting will not need a quorum.
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10.6
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The
following business shall be obligatory for the Annual General
Meeting:- |
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10.6.1
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Presentation
of the minutes of the last AGM, and of any Extra-ordinary
General Body Meeting.
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10.6.2
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Presentation
of the Annual Report, which should contain a statement of
activities of Headquarters. Zones, Local Branches and Central
Committees.
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10.6.3
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Passing
of the audited statement of accounts and balance sheet of the
year. |
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10.6.4
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Sanctioning
of the budget for the following year based on budget estimates
received form Headquarters and all the Central Committees.
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10.6.5
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Announcement
of the name of the office-bearers and other elected
members of the CEC in every election year.
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10.6.6
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Appointing
of an Auditor and fixing his remuneration. |
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10.6.7
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Consideration
of any resolution or recommendations put by the CEC or members
(clause 10.3)
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10.6.8
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Such
other business as President may allow. |
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10.7
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At
least 25 members in good standing, which exclude student members,
shall form a quorum for a Zonal Annual Meeting. An adjourned
meeting will not need any quorum. The items of business for
an AGM outlined in 10.6 shall serve as a guideline for the
Zonal Annual Meeting.
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10.8 Extra-Ordinary
General Meeting
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10.9
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An
extra-ordinary General Meeting (EGM) shall be summoned by
the CEC/ZEC either when it receives a requisition signed by
not less than 25 members, or when it is of the opinion
that there is business of special urgency to be transacted.
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10.10
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No
business shall be considered at an extra-ordinary general
meeting other than that for which it is summoned.
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