| 10.1 |
It shall be obligatory to hold at least one General Meeting of the Association a year, and shall hold a Convention at least once in two years. |
| 10.2 |
The time and place of the Annual General Meeting (AGM) shall be fixed by the CEC and shall be announced by the Honorary General Secretary at least 4 weeks from the date of the meeting. |
| 10.3 |
All notices of motions for consideration at the AGM shall be submitted to the Honorary General Secretary so as to reach him atleast 3 weeks before the date of the meeting. |
| 10.4 |
The President of the Association shall preside over the AGM. In his absence, the Meeting may elect as Chairman from one of the Vice-Presidents present, or in their absence, any member of the CEC present. |
| 10.5 |
Fifty (50) members, who are entitled to vote (which excludes student member) shall form the quorum for the Annual General Meeting. An adjourned meeting will not need a quorum. |
| 10.6 |
The following business shall be obligatory for the Annual General Meeting:- |
| 10.6.1 |
Presentation of the minutes of the last AGM, and of any Extra-ordinary General Body Meeting. |
| 10.6.2 |
Presentation of the Annual Report, which should contain a statement of activities of Headquarters. Zones, Local Branches and Central Committees. |
| 10.6.3 |
Passing of the audited statement of accounts and balance sheet of the year. |
| 10.6.4 |
Sanctioning of the budget for the following year based on budget estimates received form Headquarters and all the Central Committees. |
| 10.6.5 |
Announcement of the name of the office-bearers and other elected members of the CEC in every election year. |
| 10.6.6 |
Appointing of an Auditor and fixing his remuneration. |
| 10.6.7 |
Consideration of any resolution or recommendations put by the CEC or members (clause 10.3) |
| 10.6.8 |
Such other business as President may allow. |
| 10.7 |
At least 25 members in good standing, which exclude student members, shall form a quorum for a Zonal Annual Meeting. An adjourned meeting will not need any quorum. The items of business for an AGM outlined in 10.6 shall serve as a guideline for the Zonal Annual Meeting. |
| 10.8 |
Extra-Ordinary General Meeting |
| 10.9 |
An extra-ordinary General Meeting (EGM) shall be summoned by the CEC/ZEC either when it receives a requisition signed by not less than 25 members, or when it is of the opinion that there is business of special urgency to be transacted. |
| 10.10 |
No business shall be considered at an extra-ordinary general meeting other than that for which it is summoned. |
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